How To Avoid Losing Business Documents

Document Management: You will lose documents!

An unquestionable fact of physical document management is that an individual or organisation will lose a document from time-to-time.  Paper is misplaced, it is “borrowed” to work on but not returned. Or it’s shredded accidentally with a pile of paper.

Document Scanning: You won’t lose your documents!

A simple solution to avoid losing documents is to scan them. 

Take the paper, scan it and digitise it. Manage your documents in an appropriate way & it is there to be seen by those who are authorised to see it with immediate access.  You will benefit from productive staff instead of finding them searching for lost files that are not where they should be.

Finding Documents

This couldn’t be simpler. 

Once you have scanned your documents you can add the file to your network using your existing file structure.  Electronic Document Management Software (EDMS) makes finding files faster than ever using searches like the ones you would use on Google.  The benefit to this is increased staff productivity, quicker sales, quicker customer service resolutions. This in turn leads to happy customers.

Monitoring Document Access & Movement

Once you have scanned a document, you have the electronic version safely on your network, or in the cloud for as long as you want it there. 

With a robust back-up schedule & disaster recovery plan, you will never lose it. 

As part of your existing network structure & protocols, a scanned document can only be viewed by those authorised to view it. It cannot be moved & it can only be deleted by a person authorised to do so.  We would also add an extra level of security with senior approval for document deletions to avert rogue behaviour.  Even if something is deleted by accident, it will be backed-up so it can be recovered.

Safe and secure.

Scan your Documents Now!

No more lost documents, no more time spent digging through boxes in a storage room or finding empty spaces in a filing cabinet where your file should be.  Scan your documents, take control of your archive, improve productivity & profitability.

Have you had issues?

Have you, or your business been affected by any issues mentioned in this post? If so, feel free to leave a comment below.

If you enjoyed this article then feel free to share it using the social media buttons at the top.