It is no secret that more and more businesses are turning to document scanning to create a paperless office. For many, letting go of physical documents is not easy. However, there are many benefits of using document scanning to digitize your office.
One of the most obvious advantages of a paperless office is that it allows you to save valuable office space. Document scanning reduces the need for filing cabinets and other storage units. With no limit to the number of documents that you can store in the digital sphere, bulk document scanning can help your business to remain legally compliant and meet audit guidelines.
With an online document storage system, you will also save time looking for specific files. With digital document management, all of your records can be accessed within seconds thus simplifying your business process and improving the quality of your customer service. With secure document scanning it is also less likely that important documents will go missing, loose pieces of paper are much harder to locate than a file on your desktop.
Storing documents digitally gives greater accessibility to documents. This can increase business productivity as your employees can work from home and access files remotely. It also makes it easier to send documents to clients and customers. Files can be attached to an email and even signed using e-signatures to increase the speed of your business deals.
Whilst many believe that storing documents online is less safe, the reality is that, it is actually much more secure than the print alternative. Document scanning to a secure server, that can only be accessed by trusted employees, allows greater protection of your customer data. It ensures that you know where your documents are, and who has access to them, at all times.
Finally, document scanning significantly reduces costs in your office. All of the money that you now spend on printing equipment, paper and other supplies can be spent on more important attributes. Not to mention, reducing the amount of paper used in your office all contributes to saving the environment.
Taking advantage of our services will allow you to outsource all of your document scanning, meaning that all of the hard work is done for you. We can ensure that all of your files are digitized allowing you to reap the benefits of our document scanning services without any of the time or effort. Call us on 01482 611200 to find out more about how we can help your business.